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GCW Golf Client Services - Golf Tournament Planning & Golf Event Management Services
GCW Golf Client Services is designed to manage the pre-event and event-day marketing, administration, facilitation and logistical tasks that are traditionally managed by the Client. While we eliminate these time consuming tasks, your responsibilities become more simplified - allowing our clients to strictly focus on promoting the golf event – along with concentrating on other existing business matters associated with day-to-day operations.
- Booking your event - Course Selection & Negotiation (we guarantee we will save you money at no cost to you!)
- Tournament Website Development
- Photography
- Hole in One Insurance
- Signage (all types)
- Logistical Support day of event
- Assistance with Budgeting & Marketing
and much more...
If you have any questions or would like us to provide a quote, please feel free to contact us:
1-877-344-6535 (ext 221) - TOLL FREE
905-470-0974 (ext 221)
We provide donations to ALL Golf Tournaments - email or call us for details!

GCW Golf Client Services

One Phone Call - One Vendor - Extensive Services

Pre-Tournament (Golf Outing Services)

Course Selection and Negotiation

All Administrative & Logistics Coordination W/Venue

Custom Website W/Online Registration & CC Processing

Custom Event/Project Plan

Marketing & Promotional Materials

Signage & Banner Coordination

Securing all

Gifts & Prizes

Designing Unique Sponsorship Packages

Acquire Sponsor Logos

Transportation Arrangements

Food & Beverage


Hotel Arrangements

Acquiring Hole N One Insurance

Pre-Tournament Venue Visit

Pairings & Registration Management

Name Badges

Single Billing Source

Secure PGA Player or Entertainer

Designing Auction

Themes & Items

Contests Coordination

Secure Photography Service

Prior Day (Golf Outing Services)

Venue Walk Through

Confirm all Delivered Items


Welcome Tee Gifts

Confirm Registration Area

Set-Up & Logistics

Prepare Professional Rules Document for Golf Carts

Reconfirm Logistics

W/Venue Staff

Venue Set-Up

(Signage & Banner Layout)

Tournament Day (Golf Outing Services)

Food & Beverage


Manage Registration

Venue Staff Coordination


Contest Set-Up


Set-Up & Coordination

On-Course Golf Entertainment

Rental Clubs


Facilitate Announcements

Post Tournament Survey

Post Tournament MC

Coordinate Auction/Awards

Coordinate W/Volunteers


Signs/Banners/Misc. Items

Available Tournament Services

Comprehensive Event Planning

Never hosted a tournament before or just don't have the time? We are here to help! Our team of tournament experts can take the lead on planning and hosting your event. We will save you time, money, and energy. We do the work and you get the praise!

Course Selection & Contract Negotiations

Make sure that your organization is getting the best deal at a facility perfectly suited to your needs. Want to make sure that your contract is written in such a way to protect you, your organization, and your assets? We can take care of that as well.

Scheduling & Budgeting

Our team of tournament experts can show you how to stay on schedule and on budget throughout the planning process. You'll be amazed at how easy both tasks become when you have help from the pros.

Sponsorship Sales

This is the most requested service that we offer. Our sponsorship experts are so popular we even dedicated a whole page of this website to this aspect of hosting a golf tournament. We can teach you how to get more out of your existing sponsors while also securing new ones.

Graphic & Website Design

Having a great brand image is a big part of a successful golf tournament. We can help put you on the road to success with a professional quality marketing materials. Our team of creative experts offer logo, brochure, entry form, sign, banner, and website design. You'll be amazed at how we can transform an event from mundane to mind-blowing!

Golf-A-Thon Planning

Lots of great organizations want to host a fundraising golf tournament but cannot draw a large enough crowd. We have the answer! How about a golf-a-thon? It's a great alternative to a more traditional tournament. You need roughly 20 to 40 participants and can raise substantial amounts of money with virtually zero upfront costs!

Food & Beverage Planning

No great golf event is complete without a first-rate offering of food and drink. No matter how small or how large your budget, we will make sure that what you serve to your guests is nothing short of spectacular. We maintain relationships with great restaurants and catering companies that will exceed your every expectation. You won't have to worry about a thing, except maybe whether or not you're going back for seconds!

Entry Processing

Let us save you time and money! Accept registrations and payments for your tournament online. We can help you set up online processing for your event quickly, easily, and at little or no cost to you.

Celebrity Appearances

Golf Tournament HQ maintains strong relationships with dozens of organizations, teams, and agencies. Through these connections, we can help provide you with a celebrity golfer, athlete, or sports-personality sure to help you draw a crowd. We'll also make sure that your event utilizes the presence of a celebrity in the most effective and beneficial manner.

Direct Mail & Email Marketing

The Golf Tournament HQ team are experts on promoting tournaments. We offer direct mail services, email marketing services, and so much more designed to get the word out about your tournament. We'll make sure that all promotions of your tournament are on target and on budget.

Public Relations & Media

Feel like your tournament is not getting the attention or respect that it deserves? Let us craft a carefully executed marketing and publicity campaign sure to get your event and your organization noticed. Golf Tournament HQ maintains connections to local and regional media as well as all of the nationwide golf media. Our team will see that you get the exposure you deserve.

Hole-In-One & Prize Insurance

No good golf outing is complete without the opportunity for one lucky golfer to go home with a tremendous prize. We offer a full selection of prize insurance packages, guaranteed to meet the needs of your tournament. Looking to not break the bank on hole-in-one insurance? No problem. We have packages starting at just $1 per person!

Travel Planning & Transportation

Don't have the time to take care of those out-of-town guests coming for your tournament? Let our team take care of airline and hotel reservations as well as transportation, entertainment, and much more. Make sure they know how much you appreciate their presence at your event. We'll ensure that your guests have everything they need while saving you time and money!

Volunteer Recruitment

Hosting a successful golf tournament does not require an army, but it's a task not best done by just one person. Don't feel that you have enough help to keep your tournament running smoothly? Golf Tournament HQ can help you recruit volunteers or even find a local organization willing to partner with you for the day!

Learn From The Experts!

Did your last golf tournament draw fewer players than in previous years? Are your tournament profits slipping away or just plain stagnant? Ever feel like you put in so much effort year after year and get so little in return? Do you play the same format at the same course on the same day each year with all the same people? Ever wonder what it takes to find new and larger sponsors for your tournament? Feel like you have no idea where to find these sponsors? Is your tournament ready for a fresh, new start?

If you can answer yes to any of those questions, then you’ve come to the right place. Golf Tournament HQ has a team of experts that are trained to help give your event the kick start it needs. Our consulting packages are designed to fit any budget and start at just $299. From the largest corporations to the smallest charities, we are here to help.

The process begins with a thorough analysis of your event in years past. We will take the time to understand where your event has been and where it is going. We will also focus on the needs of your organization and the goals of your tournament. With this accomplished, we will work with you to create and implement a detailed plan for improvement and growth.

You will be simply amazed at the results!