GCW Golf Client Services is designed to manage the pre-event and event-day marketing, administration, facilitation and logistical tasks that are traditionally managed by the Client. While we eliminate these time consuming tasks, your responsibilities become more simplified - allowing our clients to strictly focus on promoting the golf event – along with concentrating on other existing business matters associated with day-to-day operations.
All Administrative & Logistics Coordination W/Venue
Custom Website W/Online Registration & CC Processing
Custom Event/Project Plan
Marketing & Promotional Materials
Signage & Banner Coordination
Securingall
Gifts & Prizes
Designing Unique Sponsorship Packages
Acquire Sponsor Logos
Transportation Arrangements
Food & Beverage
Arrangements
Hotel Arrangements
Acquiring Hole N One Insurance
Pre-Tournament Venue Visit
Pairings & Registration Management
Name Badges
Single Billing Source
Secure PGA Player or Entertainer
Designing Auction
Themes & Items
Contests Coordination
Secure Photography Service
Prior Day (Golf Outing Services)
Venue Walk Through
Confirm all Delivered Items
Package
Welcome Tee Gifts
Confirm Registration Area
Set-Up & Logistics
Prepare Professional Rules Document for Golf Carts
Reconfirm Logistics
W/Venue Staff
Venue Set-Up
(Signage & Banner Layout)
Tournament Day (Golf Outing Services)
Food & Beverage
Coordination
Manage Registration
Venue Staff Coordination
Pre-Tournament
Contest Set-Up
Awards
Set-Up & Coordination
On-Course Golf Entertainment
Rental Clubs
Coordination
Facilitate Announcements
Post Tournament Survey
Post Tournament MC
Coordinate Auction/Awards
Coordinate W/Volunteers
Clean-Up
Signs/Banners/Misc. Items
Available Tournament Services
Comprehensive Event Planning
Never hosted a tournament before or just don't have the time? We are here to help! Our team of tournament experts can take the lead on planning and hosting your event. We will save you time, money, and energy. We do the work and you get the praise!
Course Selection & Contract Negotiations
Make sure that your organization is getting the best deal at a facility perfectly suited to your needs. Want to make sure that your contract is written in such a way to protect you, your organization, and your assets? We can take care of that as well.
Scheduling & Budgeting
Our team of tournament experts can show you how to stay on schedule and on budget throughout the planning process. You'll be amazed at how easy both tasks become when you have help from the pros.
Sponsorship Sales
This is the most requested service that we offer. Our sponsorship experts are so popular we even dedicated a whole page of this website to this aspect of hosting a golf tournament. We can teach you how to get more out of your existing sponsors while also securing new ones.
Graphic & Website Design
Having a great brand image is a big part of a successful golf tournament. We can help put you on the road to success with a professional quality marketing materials. Our team of creative experts offer logo, brochure, entry form, sign, banner, and website design. You'll be amazed at how we can transform an event from mundane to mind-blowing!
Golf-A-Thon Planning
Lots of great organizations want to host a fundraising golf tournament but cannot draw a large enough crowd. We have the answer! How about a golf-a-thon? It's a great alternative to a more traditional tournament. You need roughly 20 to 40 participants and can raise substantial amounts of money with virtually zero upfront costs!
Food & Beverage Planning
No great golf event is complete without a first-rate offering of food and drink. No matter how small or how large your budget, we will make sure that what you serve to your guests is nothing short of spectacular. We maintain relationships with great restaurants and catering companies that will exceed your every expectation. You won't have to worry about a thing, except maybe whether or not you're going back for seconds!
Entry Processing
Let us save you time and money! Accept registrations and payments for your tournament online. We can help you set up online processing for your event quickly, easily, and at little or no cost to you.
Celebrity Appearances
Golf Tournament HQ maintains strong relationships with dozens of organizations, teams, and agencies. Through these connections, we can help provide you with a celebrity golfer, athlete, or sports-personality sure to help you draw a crowd. We'll also make sure that your event utilizes the presence of a celebrity in the most effective and beneficial manner.
Direct Mail & Email Marketing
The Golf Tournament HQ team are experts on promoting tournaments. We offer direct mail services, email marketing services, and so much more designed to get the word out about your tournament. We'll make sure that all promotions of your tournament are on target and on budget.
Public Relations & Media
Feel like your tournament is not getting the attention or respect that it deserves? Let us craft a carefully executed marketing and publicity campaign sure to get your event and your organization noticed. Golf Tournament HQ maintains connections to local and regional media as well as all of the nationwide golf media. Our team will see that you get the exposure you deserve.
Hole-In-One & Prize Insurance
No good golf outing is complete without the opportunity for one lucky golfer to go home with a tremendous prize. We offer a full selection of prize insurance packages, guaranteed to meet the needs of your tournament. Looking to not break the bank on hole-in-one insurance? No problem. We have packages starting at just $1 per person!
Travel Planning & Transportation
Don't have the time to take care of those out-of-town guests coming for your tournament? Let our team take care of airline and hotel reservations as well as transportation, entertainment, and much more. Make sure they know how much you appreciate their presence at your event. We'll ensure that your guests have everything they need while saving you time and money!
Volunteer Recruitment
Hosting a successful golf tournament does not require an army, but it's a task not best done by just one person. Don't feel that you have enough help to keep your tournament running smoothly? Golf Tournament HQ can help you recruit volunteers or even find a local organization willing to partner with you for the day!
Learn From The Experts!
Did your last golf tournament draw fewer players than in previous years? Are your tournament profits slipping away or just plain stagnant? Ever feel like you put in so much effort year after year and get so little in return? Do you play the same format at the same course on the same day each year with all the same people? Ever wonder what it takes to find new and larger sponsors for your tournament? Feel like you have no idea where to find these sponsors? Is your tournament ready for a fresh, new start?
If you can answer yes to any of those questions, then you’ve come to the right place. Golf Tournament HQ has a team of experts that are trained to help give your event the kick start it needs. Our consulting packages are designed to fit any budget and start at just $299. From the largest corporations to the smallest charities, we are here to help.
The process begins with a thorough analysis of your event in years past. We will take the time to understand where your event has been and where it is going. We will also focus on the needs of your organization and the goals of your tournament. With this accomplished, we will work with you to create and implement a detailed plan for improvement and growth.
